Privacy Policy
Effective Date: November 22, 2025
Thank you for using VoxAI (hereinafter referred to as "the App", "we", "us", or "our"). We take your privacy and the protection of your personal information seriously. This Privacy Policy explains how we collect, use, store, and protect your personal information.
By using the App, you agree to the terms of this Privacy Policy. If you do not agree with this policy, please do not use the App.
1. Information We Collect
1.1 Account Information
When you sign in with Apple, we collect the following information:
- Unique user identifier associated with your Apple ID
- Your name (if you authorize us to access it)
- Your email address (if you authorize us to access it)
1.2 Audio Recording Data
- Audio files recorded through the App
- Metadata such as duration, date, and time of recordings
- Transcribed text content generated from your recordings
1.3 Device Information
- Device model and operating system version
- App version information
- Device language settings
1.4 Usage Data
- App usage frequency and feature usage patterns
- Error logs and crash reports
2. How We Use Your Information
We collect and use your information for the following purposes:
2.1 Providing Core Services
- Processing and transcribing your audio recordings
- Saving and managing your transcription records
- Providing account management functionality
2.2 Improving Service Quality
- Analyzing app usage to optimize features
- Fixing technical issues and bugs
- Improving transcription accuracy and performance
2.3 Customer Support
- Responding to your inquiries and feedback
- Resolving technical issues
3. Data Storage and Processing
3.1 Audio Data Upload
- Your audio recordings are uploaded to our servers for transcription processing
- Data transmission is protected using encryption technology
- After transcription is complete, audio files will be retained or deleted based on your settings
3.2 Data Storage Location
- Your data is stored on secure cloud servers
- We employ industry-standard security measures to protect your data
3.3 Data Retention Period
- Account information: Retained for the duration of your account's active status
- Recording and transcription data: Retained based on your settings; you may delete it at any time
- Usage logs: Typically retained for no more than 12 months
4. Data Sharing and Disclosure
We are committed to not selling your personal information. We only share your information in the following circumstances:
4.1 Service Providers
- Sharing necessary audio data with third-party technology service providers that perform transcription services
- All service providers are bound by strict confidentiality agreements
4.2 Legal Requirements
- Complying with laws, regulations, court orders, or government requests
- Protecting our legitimate interests or those of our users
4.3 Business Transfers
- In the event of a merger, acquisition, or asset sale, your information may be transferred
5. Your Rights
Under applicable privacy laws, you have the following rights:
5.1 Access and Correction
- View your personal information
- Correct inaccurate information
5.2 Right to Delete
- Delete your recordings and transcription records
- Delete your account and associated data
5.3 Right to Export
- Export your transcription data
5.4 Withdraw Consent
- Revoke microphone permission authorization at any time
- Stop using the App
6. Permissions Explanation
6.1 Microphone Permission
- Purpose: Recording audio
- Necessity: This is a core function of the App
- You can revoke this permission at any time in your device settings
6.2 Sign in with Apple
- Purpose: Creating and managing your account
- You can choose whether to share your name and email with us
7. Children's Privacy
The App is not directed to children under 13 years of age. We do not knowingly collect personal information from children. If we discover that we have inadvertently collected information from a child, we will delete it immediately.
8. Data Security
We implement multiple security measures to protect your information:
- Data transmission encryption (TLS/SSL)
- Server access controls
- Regular security audits
- Employee confidentiality training
However, please note that no method of transmission or storage is 100% secure.
9. Cross-Border Data Transfers
Your data may be transferred to servers outside of your country or region. We ensure that such transfers comply with applicable data protection laws.
10. Privacy Policy Updates
We may update this Privacy Policy from time to time. Significant changes will be communicated to you through:
- In-app notifications
- Email notifications (if applicable)
Continued use of the App indicates your acceptance of the updated Privacy Policy.
11. Contact Us
If you have any questions, comments, or complaints about this Privacy Policy, please contact us at:
- Email: [tomatofive05@gmail.com]
We will respond to your request within 30 days of receipt.
12. Governing Law
This Privacy Policy is governed by and construed in accordance with the laws of [Applicable Jurisdiction].
Last Updated: November 22, 2025